Gym waiver template
A gym waiver is a form members sign before using the gym to acknowledge listed risks and release the gym from claims for them. It collects member and health details, an emergency contact, and signatures. Under the federal E-SIGN Act, a member's electronic signature on a gym waiver can't be denied legal effect solely because it's electronic [1].
Download the gym waiver template (PDF) Download the gym waiver template (Word)This template is a general starting point and is not legal advice.
What goes on a gym liability waiver?
A gym liability waiver includes member details, an assumption of risk section, a release of liability clause, a health and fitness statement, an emergency contact, gym rules and equipment use, and signature and date fields. A fitness liability waiver can use the same clause-by-clause approach.
- Member details: Include the member's full name, contact information, and date of birth so the gym can identify the person completing the gym waiver of liability.
- Assumption of risk: List the activities and equipment the member may use, then describe the risks connected with those activities in plain language.
- Release of liability: Add a clearly labeled section where the member can read the release wording. Keep the wording specific to the gym's activities and have it reviewed for the gym's needs.
- Health and fitness statement: Include prompts for relevant health conditions, injuries, or limitations the member chooses to report. Leave room for the member to add context.
- Emergency contact: Ask for an emergency contact's name, relationship to the member, and phone number. Tell the member which contact details to provide.
- Rules and equipment use: List the gym rules and equipment covered by the form. Name any activity that needs separate instructions or a separate acknowledgement.
- Signature and date: Include a member signature and date field, plus an optional staff countersignature field. Make each signer role clear.
How to fill out a gym waiver
To fill out a gym waiver, add the gym's details, list the activities and equipment, have the member read each risk and give health and emergency details, then have the member sign and date it. Adapt a fitness waiver form when the activities are classes or training sessions.
- Add the gym's legal or operating name and contact details.
- List the activities, classes, and equipment covered by the form.
- Have the member read each risk description and ask questions before signing.
- Collect the member's health details and emergency contact information.
- Have the member sign and date the completed form, then invite a staff member to countersign.
- Keep the signed copy with the member's records and provide the member with a copy.
Who needs to sign
The member signs and dates the gym waiver, and a gym staff member can countersign it. For a member under 18, consider adding a parent or guardian signature line.
A fitness class waiver can name the class participant and the class or activity covered. Label any parent or guardian line clearly, and leave enough space for the signer to print a name, sign, and date.
Can you sign a gym waiver online?
Yes, if the transaction is in or affects interstate commerce: under the federal E-SIGN Act, a signature or record on a gym waiver can't be denied legal effect solely because it's electronic [1].
The E-SIGN Act defines an electronic signature as a sound, symbol, or process attached to or associated with a record and adopted by a person with intent to sign it [2]. Where a law requires a record to be retained, an electronic copy meets that requirement if it accurately reflects the record and remains accessible to people entitled to access it [3].
Louisiana's Uniform Electronic Transactions Act says an electronic signature is attributable to a person if it was that person's act [4]. That act can be shown in any manner, including by showing that a security procedure worked [5].
To collect signatures online, use a process that records the member's action and keeps the signed form available. Read about online waiver signing software and join early access.
Frequently asked questions
What is a gym waiver?
A gym waiver is a form a member signs before using the gym. It lists the activities and risks the member acknowledges and includes a release of liability clause. A gym can use the form to collect member details, health information, an emergency contact, and signatures. The member can sign a paper copy or sign the form online.
What should a gym liability waiver include?
A gym liability waiver can include the member's name and contact details, an assumption of risk section, a release of liability clause, a health and fitness statement, an emergency contact, gym rules and equipment use details, and signature and date fields. Adapt the activity and equipment list to the gym, then give each member time to read the form.
Is a fitness waiver the same as a gym waiver form?
A fitness waiver and a gym waiver form serve a similar purpose: they record a participant's details, the activities covered, listed risks, and signatures. A gym can adapt the template for its equipment and services. A fitness class waiver may also be used for a specific class, with the class name and activities stated clearly.
Can you sign a gym waiver of liability online?
Yes. For transactions in or affecting interstate commerce, a signature or record can't be denied legal effect solely because it's electronic [1]. The federal E-SIGN Act defines an electronic signature as a process, sound, or symbol attached to a record and adopted with intent to sign [2]. Keep the signed record accurate and accessible [3].
Does a fitness class waiver need its own form?
A gym can adapt its waiver for a fitness class by naming the class and listing its activities and equipment. Keep the member details, risk acknowledgement, release of liability clause, health and emergency details, and signature fields relevant to that class. Use a separate form when the gym wants class-specific information in a distinct record.
Sources
- 15 U.S.C. 7001, ESIGN Act general rule of validity, fetched 2026-10-28
- 15 U.S.C. 7006, ESIGN Act definitions, fetched 2026-10-28
- 15 U.S.C. 7001(d), ESIGN Act retention of contracts and records, fetched 2026-10-28
- Louisiana Revised Statutes 9:2609, Uniform Electronic Transactions Act, fetched 2026-10-28
- Louisiana Revised Statutes 9:2609, Uniform Electronic Transactions Act, fetched 2026-10-28
Related templates
- Liability waiver template: use this general waiver when you need a broader starting point for an activity.
- Hold harmless agreement template: use it with a gym waiver when you need a separate agreement about responsibility.
- Photo release form template: use it to request permission to use a member's image alongside the gym waiver.
- Medical consent form for a minor: use it when a parent or guardian needs to provide medical consent for a minor.
- Consent form template: use it to record consent for a specific service or activity alongside the gym waiver.